Library and control stay separate
Simple reference files do not carry unnecessary workflow, while official documents receive approval, validity, versioning, and retention rules.
All modules
Module 14
Controlled evidenceLibrary and Document Control
Document deadlines that count.
Direct library storage stays simple, while controlled documents gain requests, responders, approvals, versions, validity, working-calendar SLA, KPI, and an immutable audit trail.
3 clockssubmission, approval, and refresh SLA
Controlled documents3,420
Submission SLA96.8%
Expiring in 30 days12
DocumentVersionValidityClock / effect
O&M Manual · AHU-04V3Valid2d early
Insurance CertificateV1Expiring12 days
Monthly QHSE ReportV2Awaiting approvalSLA 6h
Lift Test CertificateV4ExpiredKPI impact
Representative CAFMPRO interface
Built from the approved module specification as a representative system view. Final production screens may differ.
Operational value
A late or expired document is not only a reminder. Submission and approval SLA results can flow into the contract KPI that measures the supplier responsible for the document.
Working time, not elapsed time
Submission, approval, and refresh SLA can use configured working days, hours, and national holidays. Awaiting-information time pauses only the affected request.
Exact object context
Documents link directly to the intended contract, service, vendor, asset, location, lease unit, or KPI instead of inheriting loosely through a folder tree.
Operational story
How the module works in practice.
01
Request
Ask the responsible responder for the controlled document.
02
Submit
Create a numbered version with mandatory metadata.
03
Approve
Route named approval levels and lock the final version.
04
Measure
Track validity, refresh, SLA, and contract KPI impact.
Connected by design
The record keeps moving.
Contracts and KPI QHSE Assets Properties Vendors